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FIJI PUBLIC SERVICE OFFICIAL CIRCULAR


No. 07/2015                           
DATE: 15th April, 2015
ISSUED BY THE PUBLIC SERVICE COMMISSION
THE FIJI PUBLIC SERVICE IS AN EQUAL OPPORTUNITY EMPLOYER
VACANCIES

ADVERTISEMENTS must be submitted on plain paper together with GP Form 140 for each vacancy.

APPLICATIONS for vacancies must be made on GP142 Form stating the appropriate reference number and submitted via the Head of the Employee's Department. All applicants must include their Curriculum Vitae (CV) with GP142 Form.
GP 142 Form can be downloaded from our website: www.psc.gov.fj

CLOSING DATE for all applications for the posts advertised in this circular will be 14 days from the date of publication shown above. Late applications will not be considered.

JOB DESCRIPTIONS Additional information may be obtained by contacting the Ministry or Department concerned.

CIRCULATIONS Permanent Secretaries and Head of Departments are to ensure that copies of this circular are made available to all employees by distributing them as widely as possible. A copy should be placed on the Ministry/Department's Notice Board. Those going on in-service training abroad should make arrangements to be informed of matters of interest to them.

RECRUITMENT AND PROMOTION POLICY The Fiji Public Service is an equal employment opportunity employer and vacancies are opened to all Fiji citizens. The following extracts from the 2013 Constitution of the Republic of Fiji, Section 127 (8) (b) should be considered in all cases.

“(b) The qualification requirements for appointment and the process to be followed for appointment, which must be an open, transparent and competitive selection process based on merit.”

APPOINTMENT AND PROMOTION The following extracts from Regulation 5 of the Public Service (General) Regulations, 1999 should be carefully observed by all recommending employees.

Subsection (1): The appointment or promotion of a person to an office pursuant to Part 6 Section 12 of the 2013 Constitution Section (8) (b) must be made on the basis of merit after an open, competitive selection process.

Subsection (2): An appointment or promotion may only be made if -

(a) the vacancy in the office, or a vacancy in an office with the same duties, was notified in a Public Service Official Circular within the last year as open to any citizen of the State;

(b) an assessment has been made of the relative suitability of the candidates for the duties, after interview or using another competitive selection process;

(c) the assessment was based on the relationship between the candidate's work-related qualities and the work-related qualities genuinely required for the duties;

(d) the assessment focused on the relative capacity of the candidates to perform the duties.

Subsection (3): The following work-related qualities may be taken into account in making an assessment referred to in sub regulation (2): -

(a) skills and abilities;
(b) qualifications, training and competencies;
(c) standard of work performance;
(d) capacity to perform at the level required;
(e) demonstrated potential for further development;
(f) ability to contribute to team performance.

Subsection (4): Sub regulation (3) does not prevent any other relevant matter being taken into account.

Subsequently in accordance with the 2013 Constitution of the Republic of Fiji, Section 127 (8) will be effective 1st January, 2014 vide PSC Circular No. 57/2013.

ParameshChandDigitalSig

                                                                                                              Parmesh Chand
                                                                                            Permanent Secretary for the Public Service
                                                                                        _________________________________________
___________________________________________________________
Applications on completed GP 142 Form for the following posts should be addressed to:

The Permanent Secretary
Ministry of Finance
P O Box 2212
Government Buildings
Suva

MINISTRY OF FINANCE

140/2015 CLERICAL OFFICER [SALARIES]

The incumbent will be responsible to the Senior Accounts Officer (Salaries, Leave and Passages) through the Accounts Officer (Salaries).The incumbent is to prepare fortnightly salaries of staff of the Ministry of Finance. Ensure the payment of PAYE for gratuity recipients and other manually paid staff Payment and reconciliations of the Ministry of Finance deductions to PSC, Water Rates, MIA scholarship unit and other companies. The proper maintenance of salary records and files and processing manual payments.

Qualification: A pass in Fiji Seventh Form Examination [FSFE] or equivalent.

Salary: SS05 $12,659 - $19,005

141/2015 CLERICAL OFFICER [DATA ENTRY]

The incumbent will be responsible to the Senior Accounts Officer (Salaries, Leave and Passages) through the Accounts Officer (Salaries).The incumbent is to prepare data entries for established payroll which includes employee maintenance, allowances & deductions, timesheets and manual payment updates. The sorting and distribution of accumulative reports and contribution schedule to the various departments. Fill FS04 inputs forms for all leave allowance and long services for feeding in the payroll system. Also, to attend to payroll system queries.

Qualification: A pass in Fiji Seventh Form Examination [FSFE] or equivalent.

Salary: SS05 $12,659 - $19,005

142/2015 CLERICAL OFFICER [TRUST]

The incumbent will be responsible to the Senior Accounts Officer (Salaries, Leave and Passages) through the Accounts Officer (Salaries).The incumbent is to post to the payroll system data received from the various ministries and departments. Prepare payment vouchers each fortnight being for company deductions. Process refunds. Prepare PAYE payment to FRCA and the distribution of status reports. The officer would be required to update the status register regularly.

Qualification: A pass in Fiji Seventh Form Examination [FSFE] or equivalent.

Salary: SS05 $12,659 - $19,005

DEPARTMENT OF PROCUREMENT OFFICE

143/2015 SENIOR PROCUREMENT OFFICER [SOCIAL AGENCIES]

The Senior Procurement Officer (Social Agencies) is responsible to the Manager (Tenders Unit) in managing the tender process including proposal development and tender evaluation and the provision of advice to the Government Tender Board. The incumbent is expected to develop and manage supplier contracts and supplier performance, establish tender policies and processes with properly documented guidelines, support and advice in conjunction with the Policy Unit. The position takes the lead role in tender development, tender evaluation and contract development. He/She must have a thorough working knowledge of Government’s procurement policy rationale and be able to work with cross-functional and cross agency tender teams where required. He/She is also expected to work closely with line agencies in drawing up their Annual Procurement Plans (APP’s), consolidating them and tendering for common goods on their behalf and must maintain relationships with key suppliers, “customer” agencies and key stakeholders. The appointee should be able to negotiate and agree contractual terms and conditions with suppliers; ensuring that there is clear regard for the nature, application and implications of the contract and the relevant contract law, be well versed with the mechanics of tendering and contract management and be IT literate and technically skilled.

Qualification: A relevant Degree from an accredited university with relevant work experience. Computing skills/Literacy in computing applications and sound industry knowledge are preferred. Analytical and Report - writing requirements are intensive.

Salary: SK02 $29,530 - $37,564

144/2015 PROCUREMENT OFFICER [INFRASTRUCTURE]

The Procurement Officer (Infrastructure) is responsible to the Senior Procurement Officer (Infrastructure) for managing the tender process and for providing procurement advice to their cluster ministries and departments and the FPO management. The incumbent will facilitate and advice on the tender process including tender specification and processing and will participate in tender evaluations. The incumbent must also assist in the development and management of supplier/contractor relationships and performance and monitor and report on procurement performance of the relevant cluster. The position is also expected to work with ministries and departments in drawing up their Annual Procurement Plans (APPs) and highlight areas for consolidating procurement from the APP. He/She must be an effective team member and be able to take lead role in procurement discussions when required. The appointee should have a working knowledge of Fiji government procurement policy rationale and must be able to work with cross-functional and cross agency tender teams where required. He/She must have proven ability in the provision of advice; possess some knowledge of procurement, contract law, contract management and tendering processes and the assessed ability to provide assistance to the Senior Procurement Officer.

Qualification: A relevant Degree from an accredited university with relevant work experience. Computing skill/Literacy in computing applications and sound industry knowledge are preferred. Analytical and Report - writing requirements are intensive.

Salary: SK03 $23,458 - $30,372
____________________________________________________________
Applications on completed GP 142 Form for the following posts should be addressed to:

The Permanent Secretary
Ministry of iTaukei Affairs
P O Box 2100
Government Buildings
Suva

MINISTRY OF ITAUKEI AFFAIRS

145/2015 CHIEF ADMINISTRATIVE OFFICER [DEVELOPMENT SERVICES DIVISION]

To be responsible to the Permanent Secretary for iTaukei Affairs through the Deputy Secretary, for the provision of policy advice on commercial, economic, social and environment matters that affect the wellbeing and good governance of the iTaukei. The incumbent is also responsible for the effective management and implementation of the Development Services Division’s performance objectives through consistent coordination and monitoring of the achievements of planned programmes and activities in line with the government policy objectives under the Constitution, Roadmap, National SDP and the Ministry’s SDP and Annual Corporate Plan for 2015. The parties agree to review the performance in accordance with the procedures set out in the Performance Planning and Review System. In reviewing performance, full consideration should be given to resource availability and changes to policy direction that may be introduced during the period.

Qualification: Must have experience at Management level. Translates the strategy into operational goals and creates a shared sense of shared purpose within organisation. Engages others in the strategic direction of the work area, encourages their contribution and communicates expected outcomes. Undertakes objective, critical analysis and distils the core issues. Presents logical arguments and draws accurate conclusions. Anticipates and seeks to minimise risks. Breaks through problems and weighs up the options to identify solutions. Explores possibilities and creative alternatives. Values specialist expertise and capitalises on the knowledge within the organisation as well as consulting externally as appropriate. Manages contracts judiciously. Contributes own expertise to achieve outcomes for the organisation. Builds and sustains relationships with a network of key people internally and externally. Recognises shared agendas and works towards mutually beneficial outcomes. Anticipates and is responsive to internal and external client needs. Adopts a principled approach and adheres to the Public Service Values and Code of Conduct. Acts professionally and impartially at all times and operates within the boundaries of organisational processes and legal and public policy constraints. Operates as an effective representative of the organisation in public and internal forums. Confidently presents in a clear, concise and articulate manner. Translates information for others, focusing on key issues and uses appropriate, unambiguous language. Selects the most appropriate medium for conveying information and structures written and oral communication to ensure clarity. Approaches negotiations with a strong grasp of the key issues. Understands the desired objectives and associated strengths and weaknesses. Anticipates the position of the other party, and adapts approach accordingly. Encourages the support of relevant stakeholders. Encourages debate and identifies common ground to facilitate agreement and acceptance of mutually beneficial solutions. Must have an Academic Degree in the relevant field.

Salary: US04 $49,813 - $59,240
___________________________________________________
Applications on completed GP 142 Form for the following posts should be addressed to:

The Permanent Secretary
Ministry of Health and Medical Services
P O Box 2223
Government Buildings
Suva

MINISTRY OF HEALTH AND MEDICAL SERVICES

CWM HOSPITAL

CONSULTANT (8 POSTS)
146/2015 - A & E
147/2015 - ANESTHESIA
148/2015 - SURGICAL/ENT
149/2015 - OBSTETRICS & GYNECOLOGY
150/2015 - OBSTETRICS & GYNECOLOGY
151/2015 - PATHOLOGY
152/2015 - GENERAL SURGERY
153/2015 - MEDICINE

The incumbent will be responsible to the Medical Superintendent, CWM Hospital for the management and day to day operations of their respective Departments. Duties include patient care, administration, staff supervision, and participation in teaching undergraduate and postgraduate students of the Fiji School of Medicine; promotes the interest and the development of the unit through strategic planning; ensures cohesion of the overall functions of the unit i.e. to work effectively with internal and external stakeholders and maintains positive interpersonal relationships; leads in peer reviews to ensure corrective measures are undertaken to provide efficient services; promotes succession planning and responsible for medical reports & medico-legal assessments; attends &actively participates in the organization committee(s)to review and implement changes; administers to patient high quality clinical care by ensuring they receive treatment, care, support and review to obtain the best possible outcome; provides excellent Medical services by working with colleagues and key staffs and attend to other duties assigned from time to time.

Qualification: Registered Specialist in the Specialist Roll in the Fiji Medical Council Register. Perceived ability to operate as the top specialist an area of medicine. Consistently good peer assessment and ability to supervise staff. Must have demonstrated intellectual capacity, drive, determination and flair in existing grade. Recognition as an expert in the relevant field of medicine.

Salary: MD01 $63,567 - $78,006

CHIEF MEDICAL OFFICER (3 POSTS)
154/2015 - ANESTHESIA
155/2015 - OPHTHALMOLOGY
156/2015  - PATHOLOGY

The incumbent will be responsible to their respective Consultants for the management of all medical, nursing and allied health services within their respective Units in ensuring the effective and efficient delivery of health care and contributing to the overall hospital strategic planning as a member of the Executive management Team. The incumbent will assist the Consultant in the preparation of the Unit’s Master Plan, co-ordinate and direct major projects and develop short term and long term strategic plans for medical and allied health services, monitor and evaluate the overall performance of the Unit to ensure activities are efficiently and effectively maintained within the determined budget parameters. The incumbent is expected to provide advice on workforce planning, educational initiatives, medical practice and appropriate legislation as required. To promote a quality customer service approach and ensure compliance with Health Service Management Standards, Quality Assurance and other management activities are operational and monitored in the hospital; conduct and facilitate ongoing medical & management/administrative or other staffs. Attend relevant workshops and conferences as approved by the Hospital Administrator at regional, national and international levels and ensure that all medical, nursing and allied health staff in the hospital is appropriately instructed on the requirement for confidentiality.

Qualification: A recognized Masters Degree or equivalent qualification in the relevant specialist field. Serving officers should serve at least 2 years in the Principal Medical Officer grade in the same field of medicine. Non-serving applicants should have at least 2 years relevant skills and experience in this particular field of medicine. Demonstrated capability and ability to manage staff and physical resources effectively.

Salary: MD02 $57,809 - $74,158

PRINCIPAL MEDICAL OFFICER (2 POSTS)
157/2015 - MEDICINE
158/2015 - RADIOLOGY

The incumbent will be responsible to their respective Consultants through their respective Chief Medical Officers for the day-to- day operations of the Unit. Duties include general clinical work and supervising of staff in the Unit. Administers to patients high quality clinical care by ensuring they receive treatment, care, support and are reviewed to obtain the best possible outcome. Attend and actively participate in the organization committee(s) to review and implement changes. The incumbent is responsible for medical reports and medico-legal assessments. Ensures cohesion of the overall functions of the unit and undertake any other duties assigned from time to time.

Qualification: A recognized post graduate diploma in the relevant specialist field of medicine. A person of high caliber. Serving officers should serve at least 2 years in the Senior Medical Officer grade in the same field of medicine. Non-serving applicants should have at least 2 years relevant skills and experience in this particular field of medicine. Ability to manage staff and physical resources.

Salary: MD03 $50,054 - $61,699 


SENIOR MEDICAL OFFICER (8 POSTS)
159/2015 - ANESTHESIA
160/2015 - ANESTHESIA
161/2015 - GOPD/A&E
162/2015 - GOPD/A&E
163/2015 - MEDICINE
164/2015 - OBSTETRICS & GYNECOLOGY
165/2015 - PEDIATRICS
166/2015 - PATHOLOGY 

The incumbent will be responsible to their respective Consultants through the Chief Medical Officer and Principal Medical Officer for the day to day operation of their respective Units/Departments. The incumbent has to provide quality patient care using an evidence base, cost effective approach to get the best possible health outcome through the execution of plans and activities of the Unit. Participate in the mentoring of new registrars and undertake any other duties assigned from time to time.

Qualification: Appointee should have at least 4 years post registration (Part I) experience in this particular field of medicine. Assessed potential and ability in performance of the role of Medical Officer.

Salary: MD04 $38,306 - $44,396

LABORATORY ASSISTANT - (2 POSTS)
167/2015
168/2015  


The incumbent will be responsible to the Technical Officer Higher Grade, CWM Hospital for the general cleaning and disinfections testing and component preparation area according to ISO standards and Occupational Health and Safety regulations. Perform maintenance on all blood bank equipment, documenting of quality controls on the daily tests and temperatures plotting on all equipment’s. Blood components stock taking and documentation, dispatching of patient results, sample and verification. Sample collection and blood donor assessment and bleeding. Documentation of result for patients and donors, testing according to standard procedures, compatibility testing, red cell typing and antibodies study. Preparation of blood and blood components, issuing of blood and blood components, parts of clinical interface. Participate in internal and external Quality Assessment Programmes for Immunohematology. Rostered for on-call duties, perform section statistics compilation, validation of donor TTI results, paternity testing, national quality officer and attend to any other duties assigned from time to time.

Qualification: Diploma in Medical Laboratory/X-ray Technology or equivalent from a recognized institute

Salary: HW07 $15,579 - $20,374 

FIJI PHARMACEUTICAL & BIOMEDICAL SERVICES

169/2015 SENIOR TECHNICAL OFFICER [LABORATORY – LOGISTICS COORDINATOR]

The incumbent will be responsible to the Chief Pharmacist and Laboratory Superintendent through the Administrative Officer, Fiji Pharmaceutical & Biomedical Services. The incumbent will be responsible for the Logistic Management Unit to develop annual work plans, manage the Laboratory reagents and consumables for distribution system by Laboratory Management Information System and assists equipment distribution to identified locations submitted from Laboratory Superintendent. To work with Laboratories forecast and quantify Laboratory reagents and consumable needs. Prepare delivery plans and delivery schedules, to ensure that all stakeholders are well versed with inventory management for clinical products management. Liaise closely with Divisional Lab Superintendents on quantification, issue and usage of lab reagents and consumables. Coordinate monthly stock take with Heads of Sections at CWMH through Lab Supt CWMH. Work closely with the Procurement Section of FPBS for ordering, along with follow up of their purchase, arrival in country and distribution for the timely supply of lab reagents and consumables. Monitor BMSL (Below Minimum Stock Level) for vital lab items and plan for ordering. Prepare technical and atus progress reports on Laboratory reagents and consumables logistics system performance and implementation activities. Actively communicate with donors together data on planned shipments, funding available, and commodity commitments to the national diagnostic treatment and prevention program; monitor timeliness and completeness of Laboratory reagents and consumables deliveries to the country. Collaborate with data analyst to ensure accurate data is encoded and analyzed properly. Work with data analyst to ensure that the pipeline database is updated monthly. Generate regular stock status and logistics system progress reports to be presented to program managers, donors and other stakeholders. Highlight potential gaps in supply and work with donor community to mobilize resources to fill these gaps; conduct regular pipeline analysis and monitoring of Laboratory reagents and consumables supplies at national and facility level; assist in conducting logistics management training and other related trainings and workshops; Participate in collaboration with, other public sectors importers in clearing Laboratory commodities through customers and with registration, inspection, and testing of these commodities and facilitate its transfer to FPBS. Facilitate Procurement activities for Laboratory equipment by co-coordinating user’s information with vendor’s information.

Qualification: Relevant Degree from a recognized institution. Serving officers should have at least 3 years’ service in HW04 grade or equivalent. Non-serving applicants should have at least 9 years relevant skills and experience. Must have demonstrable people handling skill. Responsible to the Laboratory Superintendent for organization and management of laboratory services at the divisional level.

Salary: HW03 $28,911 - $36,554

170/2015 ADMINISTRATIVE OFFICER [MANAGER CLINICAL PRODUCTS]

The incumbent will be responsible to the Chief Pharmacist in implementing policies, procedures, practices and strategy for the effective and efficient medical and surgical supplies and equipment management as per National Clinical Products Policy. To ensure clinical and logistics (procurement, warehousing and distribution) requirements of Clinical Products are in line with current evidence based practices. To facilitate the classification of all Clinical Products under the Vital, Essential and Non-essential classification. To facilitate the verification of all clinical products and its control within Government Pharmacy and all its stakeholders. To ensure that all stakeholders are well versed with inventory management for clinical products management. To facilitate the accurate quantification of minimum, maximum, re-order stock levels of clinical products as per consumption and/or epidemiological based data on the epicor system. To promote and monitor the proper and wise use of Clinical products as per evidence based practices. To provide regular reports to the National Clinical Products Management Committee and/or as required by Ministry of Health management. To provide secretarial support to the National Clinical Products and Management Committee inclusive of conducting literature reviews and assessments of Clinical Products quality, safety and efficacy. Communicate effectively with all people in the workplace, complete appropriate numeracy tasks suitable for role and level, use workplace IT and equipment as required by role. Demonstrate effective team work, appropriate personal and professional behavior in line with position and code of conduct. Promote best use of resources and time to achieve work outcomes. To ensure minimal disruption in the provision of support services . Provides administrative and technical support to the supplies procurement and distribution program. Responsible for registry issues within the unit, for the conduct of the surveys as required, attend to any other duties assigned by immediate supervisor and accountable for information management within the unit and internal and external communication

Qualification: An Undergraduate Degree in Management & Public Administration, Business Administration or Diploma in Nursing from a recognized institution with relevant work experience. Computing skill/literacy in computing applications and sound industry knowledge are preferred. A pass in Service Examination E is advantageous.

Salary: SS03 $23,458 - $29,982

171/2015 EXECUTIVE OFFICER [INSPECTORATE & REGULATORY AFFAIRS]

The incumbent is responsible to the Chief Pharmacist in implementing policies, procedures and providing administrative support to the unit. Assist in the efficient day to day functions of the unit in the medicines registration program and related activities. To ensure minimal disruption in the provision of support services. Responsible for registry issues within the unit and the conduct of the surveys as required. Accountable for information management within the unit and internal and external communication. Communicate effectively with all people in the workplace, complete appropriate numeracy tasks suitable for role and level. Use workplace IT and equipment as required by role. Demonstrate effective team work, appropriate personal and professional behaviour in line with position and code of conduct. Promote best use of resources and time to achieve work outcomes.

Qualification: A Diploma in Management & Public Administration, Business Administration or equivalent from a recognized institution with relevant work experience. Computing skill/literacy in computing applications and sound industry knowledge are preferred.

Salary: SS04 $19,069 - $24,330

LABASA HOSPITAL

172/2015 SUPERVISING LABORATORY TECHNICIAN

The incumbent will be responsible to the Medical Superintendent, Labasa Hospital in planning, managing and developing the laboratory services of the Northern Division and Sub-Divisional Hospital Laboratories and be able to adapt to the changing needs and requirements of the National Laboratory services. To maintain contacts with departments in Labasa Hospital and other related institution in order to; maintain proper indenting process and the overall daily function of the laboratory. Ensure the optimum utilization of resources of resources (Resource Management). Ensure efficient and effective management of Human Resource. Insures that a Laboratory Services Organization capability is financially, strategically and technologically competent throughout the Northern division. Insure the preparation and maintenance of current and projected activities of the laboratory such as indenting procedures, staffing distribution, occupational health and safety issues, policies by Quality Manual Documentation and training. Insure proper evaluation of staff performance, staff appraisal, consumables, stock control and periodic review of all technical processes in the department. The incumbent will ensure proper consideration of the relationship in contracting with clients, customers, outside experts. Diagnosing problems from within and all constituents of the Laboratory service. Assists and oversees the administration of the day-to-day function of the department. Compile Reports.

Qualification: Relevant Degree from a recognized institute. Serving officers should have at least 3 years’ service in HW05 grade or equivalent. Non-serving applicants should have at least 6 years relevant skills and experience. Proven intellectual capacity. Competence to plan and undertake research towards improvement of methodologies. Proven ability to organize and manage staff, manage stock and its distribution and maintain proper records.

Salary: HW04 $24,632 - $32,009
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For further enquiries of advertised vacancies please contact the respective Post Processing Managers of Ministries and Department.

However should you require additional information do not hesitate to email: This email address is being protected from spambots. You need JavaScript enabled to view it. or telephone Mrs. Uma Prasad on 3314588 ext 292 of the Public Service Commission.
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Items for publication in the next issue of the Fiji Public Service Official Circular should reach the Commission as follows:

Circular dated : 15/04/2015
Before noon : 30/03/2015
Circular dated : 30/04/2015
Before noon : 15/04/2015
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Vacancy