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FIJI PUBLIC SERVICE OFFICIAL CIRCULAR


No. 22/2014                           
DATE: 30th November, 2014
ISSUED BY THE PUBLIC SERVICE COMMISSION
THE FIJI PUBLIC SERVICE IS AN EQUAL OPPORTUNITY EMPLOYER
VACANCIES

ADVERTISEMENTS must be submitted on plain paper together with GP Form 140 for each vacancy.

APPLICATIONS for vacancies must be made on GP142 Form stating the appropriate reference number and submitted via the Head of the Employee's Department. All applicants must include their Curriculum Vitae (CV) with GP142 Form.
GP 142 Form can be downloaded from our website: www.psc.gov.fj

CLOSING DATE for all applications for the posts advertised in this circular will be 14 days from the date of publication shown above. Late applications will not be considered.

JOB DESCRIPTIONS Additional information may be obtained by contacting the Ministry or Department concerned.

CIRCULATIONS Permanent Secretaries and Head of Departments are to ensure that copies of this circular are made available to all employees by distributing them as widely as possible. A copy should be placed on the Ministry/Department's Notice Board. Those going on in-service training abroad should make arrangements to be informed of matters of interest to them.

RECRUITMENT AND PROMOTION POLICY The Fiji Public Service is an equal employment opportunity employer and vacancies are opened to all Fiji citizens. The following extracts from the 2013 Constitution of the Republic of Fiji, Section 127 (8) (b) should be considered in all cases.

“(b) The qualification requirements for appointment and the process to be followed for appointment, which must be an open, transparent and competitive selection process based on merit.”

APPOINTMENT AND PROMOTION The following extracts from Regulation 5 of the Public Service (General) Regulations, 1999 should be carefully observed by all recommending employees.

Subsection (1): The appointment or promotion of a person to an office pursuant to Part 6 Section 12 of the 2013 Constitution Section (8) (b) must be made on the basis of merit after an open, competitive selection process.

Subsection (2): An appointment or promotion may only be made if -

(a) the vacancy in the office, or a vacancy in an office with the same duties, was notified in a Public Service Official Circular within the last year as open to any citizen of the State;

(b) an assessment has been made of the relative suitability of the candidates for the duties, after interview or using another competitive selection process;

(c) the assessment was based on the relationship between the candidate's work-related qualities and the work-related qualities genuinely required for the duties;

(d) the assessment focused on the relative capacity of the candidates to perform the duties.

Subsection (3): The following work-related qualities may be taken into account in making an assessment referred to in sub regulation (2): -

(a) skills and abilities;
(b) qualifications, training and competencies;
(c) standard of work performance;
(d) capacity to perform at the level required;
(e) demonstrated potential for further development;
(f) ability to contribute to team performance.

Subsection (4): Sub regulation (3) does not prevent any other relevant matter being taken into account.

Subsequently in accordance with the 2013 Constitution of the Republic of Fiji, Section 127 (8) will be effective 1st January, 2014 vide PSC Circular No. 57/2013.

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Parmesh Chand
                                                                 Permanent Secretary for the Public Service
                                                          _________________________________________________
_____________________________________________________________

Applications on completed GP 142 Form for the following posts should be addressed to:

The Solicitor -General
Office of the Attorney General
P O Box 2213
Government Buildings
Suva
______________________________________________________________

OFFICE OF THE ATTORNEY GENERAL

1074/2014 SENIOR ADMINISTRATIVE OFFICER 

The incumbent will be responsible to the Solicitor-General through the Director Corporate Services for the efficient operation of all administrative services of the Boards & Committees matters pursuant to the Legal Practitioners Decree 2009, the Trust Accounts Act, 1996, the Mercy Commission under the State Services Decree 2009, the Hotels and Guest Houses Act, Cap 195, the Liquor Act 2006 and the Cinematographic Films Act, Cap 271. The incumbent will be required to act as the Secretariat to the Board of Legal Education, Costs Review Committee, Prerogative of Mercy Commission, Hotel Licensing Board, Central Liquor Board, Film Control Board and Film Censorship Board. Duties involve processing of applications for new LLB graduates for their admittance to the Fiji Bar, receipt fee and do bank lodgement, keep financial record of the Board, processing of applications for Continuing Legal Education, convey Boards decision to applicants, prepare Certificates of Eligibility for Admission, process applications for review of Solicitor and Client Cost, process applications from prisoners for the purpose of Prerogative of Mercy Commission and at the same time liaise with the Attorney-General & Minister for Justice, Commissioner of Prisons and the President’s Office, assess applications for new as well as renewal of hotels, prepare itinerary for inspections of all hotel ,prepare budget for travelling and annual hearings, process applications for appeals on liquor licenses and film censorship, arrange meetings of all the relevant Boards and Committees, prepare meeting files, liaising with all relevant stakeholders on matters related to each of the Boards and Committees, record and keep records of each of the Boards and Committees meetings, hearings and consultation, prepare sitting allowances for all the Board members , maintain an up to date registry and indexing system. In addition, Compile and submit quarterly return on arrears of revenue to Accounts, Compile Annual Reports for the Boards and Committees and Commissions and submit to Management. Any other duties assigned by the Solicitor-General.

Qualification: An Undergraduate Degree in Management & Public Administration, Business Administration or equivalent from a recognised institution with relevant work experience. Computing skill/literacy in computing applications and sound industry knowledge are preferred.

Salary: SS02 $29,530 - $37,564

1075/2014 ADMINISTRATIVE OFFICER [FIPO]

The incumbent will be responsible to the Solicitor General through the Director Corporate Services for the general administrative duties for the Fiji Intellectual Property Office including counter service and attending to queries in all aspects of FIPO. The incumbent shall also provide secretarial support to the Copyright Tribunal and the Copyright Awareness Committee which meets monthly, keep constant contact with stakeholders, owners and interested parties on Copyright, coordinate and organize annual World Intellectual Property Day celebration. Other duties include Review of Copyright Standard Operating Procedures, Setting up of the Copyright Tribunal and Promoting Awareness on Copyright Issues. Attend to any other duties assigned by the supervisor.

Qualification: An Undergraduate Degree in Management & Public Administration, Business Administration or equivalent from a recognised institution with relevant work experience. Computing skill/literacy in computing applications and sound industry knowledge are preferred. A pass in service examination E is advantageous.

Salary: SS03 $23,458 - $29,982

1076/2014 SENIOR SECRETARY

The incumbent will be responsible to the Solicitor-General for all secretariat and support services for high level meetings, schedule all appointments and meetings and ensure necessary follow-up is done, facilitate an effective and efficient communication network, ensure that files, briefs and other documents are well stored and easily retrievable when required, receive and distribute mails and files, maintain a very good telephone courtesy and ensure that overseas and local travels and reservation are arranged well in advance. Maintaining inward and outward mails, typing of letters, memo’s, meeting papers, briefs and correspondence, confidential documents, speeches, cabinet papers and reports. The incumbent is also responsible for faxing and photocopying. Maintenance and up-grade of confidential registry. Any additional responsibilities assigned by the Solicitor-General. Maintains a positive attitude and contributes positively to the morale and the output of the Executive Services Support Team.

Qualification: A Diploma in Secretarial Studies/Office Administration from a recognized institution with 60wpm typing speed on manual typewriter or 70wpm typing speed on electronic /electric typewriter with relevant work experience. Proven discretion and ability to work effectively under pressure. Advanced word processing knowledge and Computer Management Skills is essential. Shorthand skill is advantageous.

Salary: SS03 $23,458 - $29,982

SECRETARY (4 POSTS)
1077/2014
1078/2014
1079/2014
1080/2014 

The incumbent is to provide a high level professional secretarial service to the legal professional grade. The appointee will be responsible to provide accurate and timely typing need, schedule all appointment/meetings and ensure necessary appointment is carried out. Facilitate an efficient communication network; implement a convenient file tracking system and ensure that briefs and other documents are well stored and easily retrievable when required. Receive and distribute mails, files, maintain confidentiality of information, must maintain very good telephone etiquette and good customer service. Ensure that all overseas/local travels and reservations are arranged well in advance and any other duties assigned by the supervisor.

Qualification: Diploma in Secretarial Studies/Office Administration or equivalent from a recognised institution with 60wpm typing speed on manual typewriter or 70wpm typing speed on electronic/electric typewriter with relevant work experience. Word processing knowledge and computer management skills are essential. Shorthand skill is advantageous.

Salary: SS04 $19,069 - $24,330

1081/2014 EXECUTIVE OFFICER

The incumbent will be responsible to the Director Corporate services through the Principal Administrative Officer for the effective and efficient operations of the Administration section. Duties mainly include managing office logistics in the area of maintenance of stores and equipment inventories, purchasing and distribution, managing asset and inventory registers, act as Transport Officer and manage all related aspect of transport needs. Assist in travel arrangements; oversee the administration and general supervision of the Government wage earners. Any other duties assigned by the supervisor.

Qualification: A Diploma in Management & Public Administration, Business Administration or equivalent from a recognized institution with relevant work experience. Computing skill/literacy in computing applications and sound industry knowledge are preferred. A pass in Service Examinations H(1), H(2) and S is advantageous.

Salary: SS04 $19,069 - $24,330

TYPIST [3 POSTS]
1082/2014
1083/2014
1084/2014 

The incumbent will be responsible to the Legal Professional Grade for providing accurate and timely secretarial support, typing of legal opinions, court and other official documents. Answering telephone calls and responding to queries. Organizing meeting schedules in liaison with internal officers and other Government departments. Assist in administrative support services and manage reception desk, operate office machines, undertake follow-up on outstanding issues, maintain inward/outward register and a system for filing and retrieving of documents, manage legal professional grade diary, take minutes of meetings as and when required, maintain confidential official case documents and attend to any other duties assigned by the supervisor. Good dictation skills will be an advantage.

Qualification: A pass in Fiji Seventh Form Examination [FSFE] or equivalent with 35wpm typing speed on manual typewriter or 40wpm typing speed on electronic/electric typewriter. Word processing knowledge and Computer Management skills are essential. Shorthand skill is advantageous.

Salary: SS05 $12,659 - $19,005

DEPARTMENT OF CIVIL AVIATION

1085/2014 CHIEF ADMINISTRATIVE OFFICER [RE-ADVERTISED]

The incumbent will be responsible to the Solicitor-General for the efficient administration of the Civil Aviation Division, as well as administering the amendments of the Civil Aviation Act, Cap 174, CAAFI Act Cap.174A, Civil Aviation Security Act, 1994 and other attendant subsidiary Regulations. The responsibility of the post includes the formulation of aviation policies, regulation of civil aviation activities, administration of liability etc caused by aircrafts, rationalization of air routes and air services; establishment of Air Service Agreements, harmonization of civil aviation activities, monitoring flight schedules, liaising with the Civil Aviation Authority of Fiji, the International Civil Aviation Organization (ICAO), the Pacific Aviation Safety Office on policy, economic, legal and regulatory matters concerning air transport activities giving effect to the requirements of the ICAO’s Chicago Convention and attendant Annexes standards and recommended practices, administer provisions of air transport licences, liaise with local and international airlines on air services, overseeing the preparation of the Department’s Annual Budget Estimates. Providing sound advise to the Solicitor-General on government policy and strategy on civil aviation matters.

Qualification: Must have experience at Management level. Translates the strategy into operational goals and creates a shared sense of shared purpose within organization. Engages others in the strategic direction of the work area, encourages their contribution and communicates expected outcomes. Undertakes objective, critical analysis and distils the core issues. Presents logical arguments and draws accurate conclusions. Anticipates and seeks to minimize risks. Breaks through problems and weighs up the options to identify solutions. Explores possibilities and creative alternatives. Values specialist expertise and capitalizes on the knowledge within the organization as well as consulting externally as appropriate. Manages contracts judiciously. Contributes own expertise to achieve outcomes for the organization. Builds and sustains relationships with a network of key people internally and externally. Recognizes shared agendas and works towards mutually beneficial outcomes. Anticipates and is responsive to internal and external client needs. Adopts a principled approach and adheres to the Public Service Values and Code of Conduct. Acts professionally and impartially at all times and operates within the boundaries of organizational processes and legal and public policy constraints. Operates as an effective representative of the organization in public and internal forums. Confidently presents in a clear, concise and articulate manner. Translates information for others, focusing on key issues and uses appropriate, unambiguous language. Selects the most appropriate medium for conveying information and structures written and oral communication to ensure clarity. Approaches negotiations with a strong grasp of the key issues. Understands the desired objectives and associated strengths and weaknesses. Anticipates the position of the other party, and adapts approach accordingly. Encourages the support of relevant stakeholders. Encourages debate and identifies common ground to facilitate agreement and acceptance of mutually beneficial solutions. Must have an Academic Degree in the relevant field.

Salary: US04 $49,813 - $59,240

1086/2014 PRINCIPAL ADMINISTRATIVE OFFICER [RE-ADVERTISED]

The appointee is responsible to the Director in providing advice to the Director on policy guidelines of economic regulations of the aviation industry through research; and evaluation of the existing National Aviation Policy; Preparation of country profiles for States which Fiji has Bilateral Air Services Agreements through development of updated database; To facilitate aviation security and safety by monitoring Fiji’s role in the implementation of Pacific Island Forum initiatives such as PASO and PIASA which are part of the Pacific plan; To facilitate effective control over AFL’s utilization of government grants in upgrading by coordinating and monitoring their operations in terms of maintenance of rural airports and planning new airport infrastructure; To assist in sound decision making pertaining to functions of civil aviation by representing the Division in various Boards and Committee meetings at both, domestic and international forums including conferences and workshops when required; To ensure effective ICAO Audits through proper documentation of records and timely attendance to queries.

Qualification: A relevant Post Graduate qualification with an Undergraduate Degree in Management & Public Administration, Business Administration or equivalent from a recognised institution with relevant work experience. Computing skill/Literacy in Computing applications and sound industry knowledge are preferred.

Salary: SS01 $39,452 - $49,820

1087/2014 ADMINISTRATIVE OFFICER

The incumbent will be responsible to the Principal and Director of Civil Aviation for the operation and administration of the Department on matters relating to domestic air services licensing and charters, including compilation of domestic statistics returns and carry out verifications on claims for subsidy for processing. Act as Secretary to the Air Transport Licensing Board and shall be responsible for the preparation of Air Transport Licensing Board meetings and distribution of meeting papers and monitor and follow-up Board’s decision; Compilation of the Air Transport Licensing Board Annual Report; Administer licensing of domestic airlines; monitor and conduct cross checks on all claims for subsidy to domestic airline operators providing services to subsidized air routes before any payment is made. Attend to any other duties assigned by the supervisor.

Qualification: An Undergraduate Degree in Management & Public Administration, Business Administration or equivalent from a recognised institution with relevant work experience.Computing skill/literacy in computing applications and sound industry knowledge are preferred. A pass in service examination E is advantageous.

Salary: SS03 $23,458 - $29,982

1088/2014 CLERICAL OFFICER

The position is responsible to the Director of Civil Aviation and senior staff for the efficient and effective operation of the registry, control of transport and administration of the Department of Civil Aviation through provision of quality and timely services. Other duties include to collect, register and distribute mails on a daily basis, provide wide and timely circulation of information and reports by collating and submitting flimsy copies of correspondences and other filing documents, provide secretarial support to Air Transport Licensing Board, and ensure efficient flow and retrieval of information by regularly updating transition of correspondences, updating file census records and locating correspondences and subject files upon request.

Qualification: A pass in Fiji Seventh Form Examination [FSFE] or equivalent.

Salary: SS05 $12,659 - $19,005
_____________________________________________________
Applications on completed GP 142 Form for the following posts should be addressed to:

The Permanent Secretary
Ministry of Foreign Affairs
P O Box 2220
Government Buildings
Suva


MINISTRY OF FOREIGN AFFAIRS

1089/2014 FIRST SECRETARY – FIJI EMBASSY, TOKYO, JAPAN

Manage the financial aspects of the Mission, maintaining an accurate record of financial commitments and expenditure on a daily basis, and ensuring that financial controls are implemented and that expenditure is minimized and directed to priority areas. Manage administrative aspects of the Mission, including records and correspondence, preparation and submission of monthly reports on activities and financial commitments, and preparation and submission of annual budgetary requirements to Ministry Headquarters. Conduct research into issues of direct relevance to Fiji in the current trade, political, economic and cultural developments in the Missions Area of Operation. Critically analyze information available on these issues and regularly report relevant material to Ministry’s Headquarters. To represent the Ambassador during his absence in Social and Ceremonial duties, and to act as a link with the general community. Seek opportunities for trade and investment that are of benefit to Fiji and encourage their development, in line with the goals of Governments Strategic Development Plans. Supervise locally engaged staff, and review manpower requirements and work conditions of locally engaged staff and manage the assets of the embassy. Provide Consular services, including processing of visa applications and passport renewals. Maintain Close liaison with Fiji National residing within the area of responsibility of Fiji Mission Tokyo, fellow Fiji diplomats in the Asia Region and with diplomatic personnel of other Missions representing regional countries. Keep records of all meetings of significance , with members of the diplomatic business or Government or NGO Communities. Any Other duties as directed from time to time by the Counselor.

Qualification: A relevant Post Graduate qualification with an Undergraduate Degree (in any of the following disciplines)Economics, Political Science, International Relations, International Development, Environmental Studies, Marine Studies, International law, Management & Public Admin, Accounting/Financial Management or equivalent from a recognized institution with relevant experience. Computing skill/Literacy in computing applications and sound industry knowledge are preferred.

Special Requirement: The candidate should have undertaken the diplomatic training course conducted by the Ministry of Foreign Affairs and International Cooperation and PSC. The candidate should have at least served for 3 years in an area relevant to responsibilities of the post.

Salary: FS01 $ 39,452 - $49,820
___________________________________________________________
Applications on completed GP 142 Form for the following posts should be addressed to:

The Auditor General
Office of the Auditor General
P O Box 2214
Government Buildings
Suva

OFFICE OF THE AUDITOR GENERAL

1090/2014 AUDIT MANAGER

The incumbent will be responsible to the Director of Audit for planning, directing and supervising a portfolio of audits. The appointee would be required to exercise powers delegated by the Auditor General for office administration and staff discipline and to initiate and implement staff development programs. Appointees should be able to implement effectively new audit methodologies. The Audit Manager will assist the Director in the formulation and implementation of strategic Audit Plan and the Annual Work Program for financial audit or special performance audit group.

Qualification: Appointee should be of high caliber. He/She must have a Masters Degree in Accounting or related discipline from a recognized institution and must be a Charted Accountant with relevant work experience. Should have the ability to manage staff and resources. Must have demonstrated intellectual capacity, drive and fair existing grade.

Salary: AU01 $44,720 - $55,483
____________________________________________________________
Applications on completed GP 142 Form for the following posts should be addressed to:

The Permanent Secretary
Ministry of Strategic Planning, National Development & Statistics
P O Box 2351
Government Buildings
Suva

MINISTRY OF STRATEGIC PLANNING, NATIONAL DEVELOPMENT & STATISTICS

1091/2014 PRINCIPAL ECONOMIC PLANNING OFFICER [GOOD GOVERNANCE]

The incumbent will be responsible to the Chief Economic Planning Officer [Good Governance] and Deputy Secretary for technical and policy advice on governance and development issues. This is a senior position within the Unit and the officer will be responsible for Analysis of policies and strategies for relevant sectors and supporting implementation by relevant agencies; Policy advice on the effective implementation of Public Sector Reform initiatives through sound best practices and approaches for implementation, drawing on lessons learnt from other institutions/countries; Undertaking research on relevant and topical issues and supervising the work of two subordinate officers; Liaising closely with relevant ministries and organisations to support existing governance programmes; and Providing secretariat support services to relevant committees and representing the Ministry in various forums.

Qualification: A relevant Post Graduate Diploma and a good Degree in Economics or equivalent from a recognised institution. A person of high calibre. He/ She should have relevant work experience and the ability to manage staff and resources. Must have demonstrated intellectual capacity, drive, determination and flair in existing grade and proven to be a meritorious performer.

Salary: SS01 $39,452 - $49,820
_________________________________________________________
Applications on completed GP 142 Form for the following posts should be addressed to:

The Permanent Secretary
Ministry of Rural & Maritime Development & National Disaster Management
P O Box 2219
Government Buildings
Suva

MINISTRY OF RURAL & MARITIME DEVELOPMENT & NATIONAL

1092/2014 PRINCIPAL ADMINISTRATIVE OFFICER [MANAGER ADMINISTRATION]

The Incumbent is to provide effective and efficient corporate services to the Director Corporate Services through proper planning, managing, controlling and monitoring of human by adopting the best management practices and, at the same time, improve on existing work processes but within the parameters of the existing legislations, rules and regulations, and the current policy guidelines. Also to ensure its core outputs are aligned to the Ministry’s Annual Corporate Plan in line with the standing rules and regulations, and policy guidelines by creating and maintaining a work environment that encourages public service values and work principles through the application of elements and underlying principles of human recourse management framework. Other duties include Facilitate the timely submission of returns and reports to the relevant authorities; Administration of disciplinary cases; Formulation, implementation, monitoring and review of Ministry’s Workforce Plan, Succession Plan, Learning and Development Plan; Formulation of Training Policy and Plan; Effective administration of training activities; Collation of Agency Annual Report; Formulation and implementation of Agency Service Charter; Provision of secretariat support to the Senior Management Board; Formulation, implementation, and review of Business Plan, Position Description, and Individual Work Plan; and Supervision of administrative staff.

Qualification: A relevant Post Graduate qualification with an Undergraduate Degree in Management & Public Administration, Business Administration or equivalent from a recognised institution with relevant work experience. Computing skill/Literacy in Computing applications and sound industry knowledge are preferred.

Salary: SS01 $39,452 - $49,820

1093/2014 SENIOR ADMINISTRATIVE OFFICER [POST PROCESSING UNIT]

The incumbent is responsible and accountable to the Director Corporate Services through the Manager Administration in carrying out Personnel and General Service issues; by monitoring staff conduct, performance and compliance with set guidelines and regulations in line with Fiji’s Constitution. The incumbent assists Manager Administration in the compilation of Management Board papers and performs duties of Interim Secretary to the Ministry’s Staff Board. This task requires the incumbent to have thorough working knowledge of the Administrative legislations (General Orders, Public Service Regulation & Act 1999, Staff Board Processes and Procedures, Terms and Conditions of Government Wage Earners 2010, Finance and Procurement Act, etc) and be able to apply these. The incumbent if so required may advice on various Administrative functions to Director Corporate Services, and may answer queries to all the four Divisional Commissioners and other Heads of Sections in the absence of Manager Administration. He or she will also assist in the Ministry’s participation in National events. Through the incumbent’s subordinates; he / she should ensure that other administrative functions are implemented in accordance with relevant legislations.

Qualification: An Undergraduate Degree in Management & Public Administration, Business Administration or equivalent from a recognized institution with relevant work experience. Computing skill/Literacy in computing applications and sound industry knowledge are preferred.

Salary: SS02 $29,530 - $37,564

1094/2014 SENIOR ADMINISTRATIVE OFFICER [DIVISIONAL SECRETARY NORTHERN DIVISION]

The incumbent will be responsible to the Commissioner Northern Division in ensuring that all the necessary administrative procedures and protocols are observed by the Commissioner’s Office in the discharge of the administrative and ancillary responsibilities. The incumbent assists the Commissioner in the monitoring of all development programs in the Division and in particular those programs under the Ministry of Rural & Maritime Development. The Divisional Secretary is Secretary to the Liquor Tribunal and communicates with Local Heads of Department, members of various Boards and Committees that are charged with the overall decision-making responsibility for some ancillary services. Deals with senior executives of the private businesses in the Division, to solicit support for development initiatives by the major business houses. Regular reports to the Commissioner, to the GSU’s functional responsibilities at intervals prescribed by the Commissioner and compiling of the Divisional Annual Report for submission to Ministry Headquarters.

Qualification: An Undergraduate Degree in Management & Public Administration, Business Administration or equivalent from a recognized institution with relevant work experience. Computing skill/Literacy in computing applications and sound industry knowledge are preferred.

Salary: SS02 $29,530 - $37,564

1095/2014 ADMINISTRATIVE OFFICER [POST PROCESSING UNIT]

The incumbent is responsible and accountable to the Director Corporate Services through the Manager Administration and Senior Administrative Officer in carrying out Personnel and General Service issues; by monitoring staff conduct, performance and compliance with set guidelines and regulations in line with Fiji’s Constitution. The incumbent assists Manager Administration in the compilation of Management Board papers and assists the Senior Administrative Officer with Staff Board duties. This task requires the incumbent to have thorough working knowledge of the Administrative legislations (General Orders, Public Service Regulation & Act 1999, Staff Board Processes and Procedures, Terms and Conditions of Government Wage Earners 2010, Finance and Procurement Act, etc) and be able to apply these. The incumbent if so required may advice on various Administrative functions of the Corporate Services Division and may answer queries to all the four Divisional Commissioners and other Heads of Sections in the absence of the incumbents superiors. He or she will also assist in the Ministry’s participation in National events. Through the incumbent’s subordinates; he / she should ensure that other administrative functions are implemented in accordance with relevant legislations.

Qualification: An Undergraduate Degree in Management & Public Administration, Business Administration or equivalent from a recognised institution with relevant work experience. Computing skill/Literacy in computing applications and sound industry knowledge are preferred.

Salary: SS03 $23,458 - $29,982

1096/2014 ASSISTANT ACCOUNTS OFFICER [WESTERN DIVISION]

Accountable to the respective Divisional Accounts Officer Western (DAOW), Divisional Assistant Accounts Officer’s role is dual in nature. Firstly, the incumbent assists the DAOW in supervising 2 Clerical Officers in fulfilling their specific accountabilities. Secondly, the AAO exercises some specific accounting functions such as: passing of payment vouchers and signing cheques; cashing of wages and checking of revenue lodgments; maintain the telephone register and the payment of bills; the reconciliation of Cash Clearance, Imprest and Drawing Accounts; punching of wages master files; maintaining petty cash and replenishing, and retiring these at the year’s end, maintain the inventory and answering queries on payments and revenue. These are specific responsibilities assigned directly to ensure that all the responsibilities of the FS are managed in an efficient way and that the corporate financial targets and outputs are achieved. The incumbent also deputizes for the Divisional Accounts Officer in the absence of that officer.

Qualification: An Undergraduate Degree in Accounting/Finance/Commerce from an accredited University. Appointee must have relevant experience in an accounting environment. A pass in Government Exams, H1, H2, and U and along with Government accounting systems experience and MS Office Skills would be an added advantage. The incumbent must be a team player and capable of meeting strict deadlines.

Salary: AC04 $21,497 - $26,215

1097/2014 SECRETARY [NORTHERN DIVISION]

The incumbent is responsible to the Commissioner Northern Division in ensuring that tasks in relation to conventional secretarial responsibilities as assigned are implemented within the set time-frame and with the highest levels of output quality. The Secretary is also required to manage all requirements of the Commissioner Northern office and in particular to arrange appointments, travel for the Director, ensure all outward and inward correspondences from the Commissioner Northern Office are correctly distributed internally and externally and assist with protocol arrangements for any visiting dignitaries. The incumbent must be familiar with all relevant operational guidelines as determined by the Ministry HQ, the Public Service Commission and the Ministry of Finance.

Qualification: A Diploma in Secretarial Studies/Office Administration or equivalent from a recognised institution with 60wpm typing speed on manual typewriter or 70wpm typing speed on electronic/electric typewriter with relevant work experience. Word processing knowledge and computer management skills are essential. Shorthand skill is advantageous.

Salary: SS04 $19,069 - $24,330


1098/2014 EXECUTIVE OFFICER [ASSISTANT DISTRICT OFFICER YASAWA]

The incumbent will be responsible to the Provincial Administrator Ba and District Officer Lautoka/Yasawa for the preparation of projects papers and reports. Attend to the District Development Committees, Tikina, Provincial and Advisory Council meetings in the absence of the Provincial Administrator. Attend to estate matters and queries/ complaints from the public. Supervise work of the office staff on accounting matters – purchase goods and services through Government Requisitions and Local Purchase Orders, maintain Vote Books, Inspect Rural Development projects, compile reports and maintain proper records, prepare returns and reports as follows: License and LPO’s quarterly return; Vehicle Log Books; Annual Reports; mediate in disputes of public natures; attend to complaints from public; provide general administrative services in the District in relation to Public Order, License Gaming and Liquor Acts; allocate and supervise duties of staff; perform duties relating to protocol, elections, census and DISMAC duties. Attend to all Ancillary Services provided by the Provincial Administration i.e.; Registration of Births, Deaths and Marriages; Service as Justice of Peace; issuing of Liquor, Gaming and Business Licenses; Issuing of permits for fundraising activities and Service as a Third Class Magistrate and other duties assigned by the Provincial Administrator Ba through the District Officer Lautoka/Yasawa or by the Head of the Division.

Qualification: A Diploma in Management & Public Administration, Business Administration or equivalent from a recognized institution with relevant work experience. Computing skill/ Literacy in computing applications and sound industry knowledge are preferred. A pass in Service Examinations H(1), H(2) & S is advantageous

Salary: SS04 $19,069 - $24,330

1099/2014 CLERICAL OFFICER [ACCOUNTS - HQ]

The incumbent will be responsible to the Manager Finance through the Accounts Officer Payments for the Accounting duties in the Accounts Section at the Ministry Headquarters. Responsible for raising Purchase Orders, processing of Payments and updating the Commitment Ledger daily in accordance with the Finance Manual and Finance Instructions. Any other tasks assigned by the Accounts Officer and Assistant Accounts Officer.

Qualification: A pass in Fiji Seventh Form Examination [FSFE] or equivalent.

Salary: SS05 $12,659 - $19,005

1100/2014 CLERICAL OFFICER [SUVA - CCD]

The incumbent will be responsible to the District Officer [Suva] through the Assistant District Officer [Suva] for the effective and efficient operations of the District Administration by providing timely and accurate Administrative and Accounting support and advice. Duties include revenue collection, ensure safe keeping and proper recording of all revenue collected through compliance with set guidelines; develop and maintain excellent relations with the public through the provision of courteous services; Participate in the effective implementation of the PMS through the adherence to set Administrative guidelines; Attend to all Ancillary Services provide by the Provincial Administration i.e.; Registration of Births, Deaths and Marriages; Service as Justice of Peace; issuing of Liquor, gaming and Business Licenses; Allocation of quarters for civil servants; Issuing of permits for fundraising activities and Service as a Third Class Magistrate and any other duties assigned by the immediate Supervisor.

Qualification: A pass in Fiji Seventh Form Examination [FSFE] or equivalent.

Salary: SS05 $12,659 - $19,005

1101/2014 CLERICAL OFFICER [NAMOSI - CCD]

The incumbent will be responsible to the Provincial Administrator [Namosi] through the Assistant District Officer [Namosi] for the effective and efficient operations of the District Administration by providing timely and accurate Administrative and Accounting support and advice. Duties include revenue collection, ensure safe keeping and proper recording of all revenue collected through compliance with set guidelines; develop and maintain excellent relations with the public through the provision of courteous services; Participate in the effective implementation of the PMS through the adherence to set Administrative guidelines; Attend to all Ancillary Services provide by the Provincial Administration i.e.; Registration of Births, Deaths and Marriages; Service as Justice of Peace; issuing of Liquor, gaming and Business Licenses; Allocation of quarters for civil servants; Issuing of permits for fundraising activities and Service as a Third Class Magistrate and any other duties assigned by the immediate Supervisor.

Qualification: A pass in Fiji Seventh Form Examination [FSFE] or equivalent.

Salary: SS05 $12,659 - $19,005

1102/2014 CLERICAL OFFICER [LAU]

The incumbent will be responsible to the Provincial Administrator Lau through the Assistant District Officer Lau for the effective and efficient operations of the Provincial Administration by providing timely and accurate Administrative and Accounting support and advice. Duties include revenue collection, ensure safe keeping and proper recording of all revenue collected through compliance with set guidelines; develop and maintain excellent relations with the public through the provision of courteous services; Participate in the effective implementation of the PMS through the adherence to set Administrative guidelines; Attend to all Ancillary Services provide by the Provincial Administration i.e.; Registration of Births, Deaths and Marriages; Service as Justice of Peace; issuing of Liquor, gaming and Business Licenses; Allocation of quarters for civil servants; Issuing of permits for fundraising activities and Service as a Third Class Magistrate and any other duties assigned by the immediate Supervisor.

Qualification: A pass in Fiji Seventh Form Examination [FSFE] or equivalent.

Salary: SS05 $12,659 - $19,005

1103/2014 CLERICAL OFFICER [LOMAIVITI]

The incumbent will be responsible to the Provincial Administrator Lomaiviti through the Assistant District Officer Lomaiviti for the effective and efficient operations of the Provincial Administration by providing timely and accurate Administrative and Accounting support and advice. Duties include revenue collection, ensure safe keeping and proper recording of all revenue collected through compliance with set guidelines; develop and maintain excellent relations with the public through the provision of courteous services; Participate in the effective implementation of the PMS through the adherence to set Administrative guidelines; Attend to all Ancillary Services provide by the Provincial Administration i.e.; Registration of Births, Deaths and Marriages; Service as Justice of Peace; issuing of Liquor, gaming and Business Licenses; Allocation of quarters for civil servants; Issuing of permits for fundraising activities and Service as a Third Class Magistrate and any other duties assigned by the immediate Supervisor.

Qualification: A pass in Fiji Seventh Form Examination [FSFE] or equivalent.

Salary: SS05 $12,659 - $19,005

1104/2014 CLERICAL OFFICER [KADAVU]

The incumbent will be responsible to the Provincial Administrator Kadavu through the Assistant District Officer Kadavu for the effective and efficient operations of the Provincial Administration by providing timely and accurate Administrative and Accounting support and advice. Duties include revenue collection, ensure safe keeping and proper recording of all revenue collected through compliance with set guidelines; develop and maintain excellent relations with the public through the provision of courteous services; Participate in the effective implementation of the PMS through the adherence to set Administrative guidelines; Attend to all Ancillary Services provide by the Provincial Administration i.e.; Registration of Births, Deaths and Marriages; Service as Justice of Peace; issuing of Liquor, gaming and Business Licenses; Allocation of quarters for civil servants; Issuing of permits for fundraising activities and Service as a Third Class Magistrate and any other duties assigned by the immediate Supervisor.

Qualification: A pass in Fiji Seventh Form Examination [FSFE] or equivalent.

Salary: SS05 $12,659 - $19,005
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Applications on completed GP 142 Form for the following posts should be addressed to:

The Permanent Secretary
Ministry of Fisheries and Forests
P O Box 2218
Government Buildings
Suva

MINISTRY OF FISHERIES AND FORESTS

1105/2014 PRINCIPAL FISHERIES OFFICER AQUACULTURE

The incumbent will be responsible to the Director (Fisheries) for: Managing, coordinating and supervising all Aquaculture programs, including hatchery operations, farm development, brood stock management, project management and aquaculture research and demonstration (mariculture, freshwater and brackish water culture research); Monitoring and evaluating the development and progress of hatchery facilities and research projects at Galoa (for Brackish & marine species) and Naduruloulou Freshwater Research Station (freshwater species), and undertake preliminary assessment for new hatchery developments, and new resource species / aquaculture commodities; Coordinating and facilitating case studies on all aquaculture developments, and promote the protection of coastal resources and involvement of local communities and concerned stakeholders. He/She is also responsible for the operation, management of the Tilapia, Prawn, and Chinese Carp Brood-stock facility / ponds; Maintenance, selection and distribution of quality Tilapia, Prawn and Chinese Carp Brood-stock; Pond management of all freshwater and brackish water cultured commodities. He/She will also assist in feeding, spawning, harvesting, cleaning and similar grow-out activities with respective head of units. He/Shewill facilitate and assist in the training and technical development in knowledge and skills of all subordinates or all those under the incumbent’s supervision in the Aquaculture Division. He/She is required to promote sustainable Fisheries development and best management practices through acquisition of best available scientific information, data gathering and dissemination. He/She is also required to assist the Director of Fisheries in providing the best scientific and policy advice, both to the Minister and the Permanent Secretary to achieve Governments broad goals, by ensuring that the Fisheries Sector becomes prominent in Fiji’s socio-economic development and growth, and that indigenous resource owners are adequately and equitably remunerated, thus improving living standard of all stakeholders. He/She will liaise with regional and international donor organizations and research institutions for funding and training support, and collaborative research initiatives, including appropriate technology and technical training support and new technology application and innovation, for the growth and development of Aquaculture.

Qualification: An undergraduate Degree in Marine Science or Biological Science equivalent with at least a Master’s in Business Administration or equivalent from a recognized institution. Serving Officers should have at least 3years service as a Senior Fisheries Officer (PRO2 grade) or equivalent. Non Serving applicants should have at least 9years relevant work experience.

Special requirement: At least two years’ experience in statistical analysis of fisheries data, project development, planning & management and writing project proposals. Have a thorough understanding of the principles of the Fisheries Act and relevant legislation. At least two years’ experience in independently researching issues, proposing, implementing and managing solutions.

Salary: PR01 $39,452 - $49,820

1106/2014 FISHERIES ASSISTANT VUNISEA

The role of the position is to provide advisory services on fisheries development activities in the province, to implement efficient, effective and quality extension support services, to members of the community. The incumbent is required to assist in the monitoring of all fisheries project in the province and advice management on its progress, and provide support to clients on development of fisheries and new gear. Provide weekly report on implementation progress of activities. Organize project papers for funding support for fisheries related project.

Qualification: A Diploma in Applied Fisheries or equivalent from a recognized institution. Have the ability to work with minimal supervision and some background knowledge of the fishing industry.

Salary: PR05 $12,660 - $19,005

1107/2014 SENIOR TECHNICAL ASSISTANT FOREMAN MECH/ELECTRICAL

The incumbent will be responsible to Conservator of Forests through Deputy Conservator (Services) for the efficient operation of the mechanical workshop. Duties include: Ensuring sufficient task analysis are completed to carry out work safely and adoption of safe working procedures and systems in the mechanical worksite; Coordinate and allocate work to staff and ensure work is performed as per Job Cards and as scheduled; Monitor the use of materials and care of equipment and plant to minimize waste, damage and loss through adherence to inventory management guidelines(procurement regulations);Manage the proper scheduling of vehicle services, road worthy certification, reporting and assessment of all vehicle tribunals. Inspection of all department vehicles that are repaired from external garage to ensure that the contract and agreement has been strictly adhered with appropriate parts replaced. Ensure that all work is carried out to quality and specification requirements and documentation is completed on time; provide monthly and quarterly report of all activities undertaken in the garage. Assist in estimating potential jobs, and OHS enforcement in the workplace.

Qualification: The applicant must have a relevant Diploma from a recognized institution.

Salary: ES06 $12,572 – $18,775
____________________________________________________________
Applications on completed GP 142 Form for the following posts should be addressed to:

The Permanent Secretary
Ministry of Sugar
P O Box 5110
Lautoka

MINISTRY OF SUGAR

1108/2014 ECONOMIC PLANNING OFFICER

The incumbent will be responsible to the Director Sugar through the Senior Research Officer for collation of data and information relevant to policy formulation and assist in the formulation of policy and information papers relating to the sugarcane industry as decided by Government, assist in the facilitation of implementation and monitoring of capital projects and also prepare meeting reports and briefs as and when required. He/She is also required to assist in the timely submission of the Ministry’s monthly and quarterly reports to the respective agencies and attend to other responsibilities as assigned by the Senior Research Officer.

Qualification: An Undergraduate degree in Economics or equivalent from a recognized institution and a good understanding of national policies and government systems.

Salary: SS03 $23,458- $29,982
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CORRIGENDA
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Published in the Fiji Public Service Official Circular No. 21/2014 of 15th November, 2014 the Vacancy No. 1056, 1057,1058,1059,1060 & 1061/2014 ( 6 posts) Qualification is to read as : “Qualification: Qualifications as per HOD 1 some experience as a HOD will be preferred. For HOD 1 relevant subject majors or at least 3 years’ experience in an ED8G position. Good performance rating and leadership skills. Applicants with relevant postgraduate qualifications will have an advantage. Candidates who have successfully completed Leadership& Management or other related trainings will be an added advantage.
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WITHDRAWAL OF VACANCIES
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FPSOC NO VACANCY NO. POST
OFFICE OF THE ATTORNEY - GENERAL
06/2013 211/2013 Chief Administrative Officer – no suitable applicant
05/2013 163/2013 Principal Administrative Officer – no suitable applicant
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For further enquiries of advertised vacancies please contact the respective Post Processing Managers of Ministries and Department.

However should you require additional information do not hesitate to email: This email address is being protected from spambots. You need JavaScript enabled to view it. or telephone Mrs. Uma Prasad on 3314588 ext 278 of the Public Service Commission.
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Items for publication in the next issue of the Fiji Public Service Official Circular should reach the Commission as follows:

Circular dated : 30/11/2014
Before noon : 15/11/2014
Circular dated : 15/12/2014
Before noon : 30/11/2014
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Vacancy