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FIJI PUBLIC SERVICE OFFICIAL CIRCULAR


No. 16/2014                           
DATE: 31st August, 2014
ISSUED BY THE PUBLIC SERVICE COMMISSION
THE FIJI PUBLIC SERVICE IS AN EQUAL OPPORTUNITY EMPLOYER
VACANCIES

ADVERTISEMENTS must be submitted on plain paper together with GP Form 140 for each vacancy.

APPLICATIONS for vacancies must be made on GP142 Form stating the appropriate reference number and submitted via the Head of the Employee's Department. All applicants must include their Curriculum Vitae (CV) with GP142 Form.
GP 142 Form can be downloaded from our website: www.psc.gov.fj

CLOSING DATE for all applications for the posts advertised in this circular will be 14 days from the date of publication shown above. Late applications will not be considered.

JOB DESCRIPTIONS Additional information may be obtained by contacting the Ministry or Department concerned.

CIRCULATIONS Permanent Secretaries and Head of Departments are to ensure that copies of this circular are made available to all employees by distributing them as widely as possible. A copy should be placed on the Ministry/Department's Notice Board. Those going on in-service training abroad should make arrangements to be informed of matters of interest to them.

RECRUITMENT AND PROMOTION POLICY The Fiji Public Service is an equal employment opportunity employer and vacancies are opened to all Fiji citizens. The following extracts from the 2013 Constitution of the Republic of Fiji, Section 127 (8) (b) should be considered in all cases.

“(b) The qualification requirements for appointment and the process to be followed for appointment, which must be an open, transparent and competitive selection process based on merit.”

APPOINTMENT AND PROMOTION The following extracts from Regulation 5 of the Public Service (General) Regulations, 1999 should be carefully observed by all recommending employees.

Subsection (1): The appointment or promotion of a person to an office pursuant to Part 6 Section 12 of the 2013 Constitution Section (8) (b) must be made on the basis of merit after an open, competitive selection process.

Subsection (2): An appointment or promotion may only be made if -

(a) the vacancy in the office, or a vacancy in an office with the same duties, was notified in a Public Service Official Circular within the last year as open to any citizen of the State;

(b) an assessment has been made of the relative suitability of the candidates for the duties, after interview or using another competitive selection process;

(c) the assessment was based on the relationship between the candidate's work-related qualities and the work-related qualities genuinely required for the duties;

(d) the assessment focused on the relative capacity of the candidates to perform the duties.

Subsection (3): The following work-related qualities may be taken into account in making an assessment referred to in sub regulation (2): -

(a) skills and abilities;
(b) qualifications, training and competencies;
(c) standard of work performance;
(d) capacity to perform at the level required;
(e) demonstrated potential for further development;
(f) ability to contribute to team performance.

Subsection (4): Sub regulation (3) does not prevent any other relevant matter being taken into account.

Subsequently in accordance with the 2013 Constitution of the Republic of Fiji, Section 127 (8) will be effective 1st January, 2014 vide PSC Circular No. 57/2013.

ParameshChandDigitalSig

Parmesh Chand
                                                                 Permanent Secretary for the Public Service
                                                          _________________________________________________
_________________________________________________________
Applications on completed GP 142 Form for the following posts should be addressed to:


The Official Secretary
Office of the President
P O Box 2513
Government Buildings
Suva
________________________________________________________

OFFICE OF THE PRESIDENT

773/2014 SENIOR ASSISTANT SECRETARY TO THE PRESIDENT

The Senior Assistant Secretary will be responsible to the Official Secretary on all matters relating to Administration, Accounts and the College of Honour. As the Officer in Charge of the Administration Section for the Office of the President, he or she will play a key role in implementing Government’s reform objectives including but not limited to the strategies outlined in the Public Service deliverables as per the Office of the President’s Corporate Plan for 2014. The incumbent will be required to promote the use of technology to facilitate the efficient and effective management of resources. This includes the development of data-bases for human resources, record-keeping, vehicle and customer services. In accordance with the Financial Management Act 2004 and Financial Instructions 2010, the incumbent will also be responsible for, and oversee the preparation and management of the Office's budget and finances in conjunction with the Accounts Officer. In accordance with the Fiji Honours and Awards Act 1995, the incumbent will oversee the management of the Fiji College of Honour including the Office's executive support unit in conjunction with the Secretary to the Fiji College of Honour. The incumbent is also expected to work closely with the Official Secretary and the Principal Administrative Officer in providing protocol services to His Excellency the President and in attending to other duties as may be assigned by the Official Secretary from time to time. The incumbent must have a sound knowledge of Government regulations, policies and procedures. It is expected that the incumbent will be a highly intellectual individual who can contribute significantly to policy matters in addition to his/her role as the Head of the Administration Section. The incumbent must have very good communication skills, is a team player and must be able to meet strict deadlines. A mature officer with exceptional leadership qualities and a Can-Do-attitude with a dynamic approach to drive organizational change and increase staff performance and overall productivity will be an advantage. In doing so, the officer must be able to encourage others’ input and communicate expected outcomes from organisational strategies; apply intellect and knowledge to weigh information and identify critical factors and issues; and anticipate risks, address them quickly and help others to recognise them. The post holder must be able to capitalise on innovative alternatives to resolve problems and create a flexible environment that enables others to promote the Public Service Values and Code of Conduct; Can acknowledge and address disagreements in order to facilitate mutually beneficial solutions. Is able to identify stakeholders and engage their support and focus on the desired objectives and at the same time ensure negotiations remain on track.

Qualification: An Undergraduate Degree in Management & Public Administration, Business Administration or equivalent from a recognised institution with relevant work experience. Computing skill/Literacy in computing applications and sound industry knowledge are preferred.

Salary: SS02 $29,530 - $37,564
______________________________________________________________
Applications on completed GP 142 Form for the following posts should be addressed to:

The Permanent Secretary
Public Service Commission
P O Box 2211
Government Buildings
Suva
______________________________________________________________

PUBLIC SERVICE COMMISSION

774/2014 SENIOR TECHNICAL OFFICER (OFFICE ACCOMMODATION AND GOVERNMENT HOUSING)

The incumbent is responsible to the Director Office Accommodation through the Principal Administrative Officer for organization, control and supervision of building, construction and maintenance of all government quarters and Government premises. He/She will be required to supervise the advertising and opening of tenders and should be well versed with the Government Tender Process, prepare Contract Documents, oversee quarter’s renovation works, submissions for the processing of payments and knowledge of the Government procurement process. He/She will be able to draw layout plans as and when required and provide advice to the Director on the technical aspects on the renovation of quarters and office fit-outs. The incumbent must have computer knowledge and be literate in drawing software in vector works, photoshop, auto-cad etc. and also be required to travel and work out of station during normal working hours and after hours and also be able to submit reports on time.

Qualification: Diploma in Buildings/Civil Engineering/Quantity Surveying. Serving Officers should have at least 5 years’ service in ES03 Grade. Non-Serving applicants should have at least 10 years’ experience in this particular field in any other organization. He/She should have demonstrated ability to supervise and control staff and manage capital resources.

Salary: ES02: $30,031 - $38,270

775/2014 ADMINISTRATIVE OFFICER [TRAINING OFFICER – BUSINESS PROCESS RE-ENGINEERING, ICT MANAGEMENT UNIT]

The incumbent will be responsible to the Director Training and Workforce Development Division through Team Leader- Productivity, Project Management, Business Process Re-engineering and ICT Management Unit. The incumbent will facilitate the development and coordination of the Productivity, Project Management, Business Process Re-engineering and ICT Management programmes. The duties entails: assisting the Senior Training Officer in research and compilation of Training Calendar/ Plan for the Unit; assist in research and collation of information for the training on Productivity, Project Management, Business Process Re-engineering and ICT Management; assist in coordination and facilitation of training and development by planning, organizing, implementing, conducting and evaluation of training programmes as required in the Public Service Commission Training Plan and NTPC Levy Order; maintain proper records and appropriate documentations of all training courses through manual and computerized recording as stipulated in the Levy Order; assist in the compilation of the Unit’s monthly, quarterly and annual reports and SFCCO evidences; assist in the review and development of the Public Service Human Resource Training and Development Policy guideline; assist in the provision of administrative support services to the South-South Cooperation Project (SSCP). The incumbent would also be required to participate in Quality Circles, 5S, Fiji Business Excellence Award Program, Health promotions in the workplace, Sports and Social Club and Occupational Health and Safety programs. The position of the Training Officer requires that the incumbent have good communication skills with great clarity, show flair in his/her work performance and consistency in expression of ideas in and out of the classroom, and must have good presentation skills. He/ she must be able to travel and work late hours and be an exceptionally effective trainer and be able to work independently as well as being part of a team.

Qualification: An Undergraduate Degree in Management & Public Administration, Business Administration or equivalent from a recognized institution with relevant work experience. Literacy in computing applications and sound industry knowledge are preferred.

Special Requirements: Certified Trainer

Salary: SS03 $23,458 - $29,982

776/2014 EXECUTIVE OFFICER (REGISTRY)

The incumbent will be responsible to the Team Leader Information Services and Records Management through the Administrative Officer (Records) in assisting in the effective management of registry procedures and efficient recording and retrieval system is in place at all times. He/She is required to open new files and likewise close all files that become unmanageable, non-current or too bulky to handle. He/ She also assists in updating of transit cards and weekly file census returns in terms of monitoring file movements within the Commission. The incumbent assists in ensuring that confidential files are kept safely in file storage area. He/She also assists in ensuring that correspondences are correctly and efficiently filed in appropriate file and marked immediately to officers.

Qualification: A Diploma in Management & Public Administration, Business Administration or equivalent from a recognised institution with relevant work experience. Computing skill/Literacy in computing applications and sound industry knowledge are preferred. A pass in Service Examinations H(1), H(2) and S is advantageous.

Salary: SS04 $19,069 - $24,330

777/2014 COMPUTER OPERATOR – MANAGEMENT INFORMATION SYSTEM

The incumbent reports to the Senior Systems Analyst through the Systems Analyst Programmer (Network and Development). He/She will be responsible for the maintenance of Help Desk facilities by logging, responding and attending to user problems or complaints ensuring users are provided immediate attention as required. The incumbent liaises with computer vendors for IT Equipment’s purchase, repairs and external data lease line links faults. He/She provides IT Support in the day to day administration of the LAN system (backups, restorations), PC Maintenance, and Software Upgrade to ensure services are not disrupted. He/She also assists in in-house training, website update and other IT Projects.

Qualification: Relevant Diploma from a recognized institution or Industry Certification.

Salary: IT07: $12,785 - $19,741
___________________________________________________
Applications on completed GP 142 Form for the following posts should be addressed to:

The Permanent Secretary
Ministry of Finance
P. O. Box 2212
Government Buildings
Suva
__________________________________________________

MINISTRY OF FINANCE

778/2014 ECONOMIC PLANNING OFFICER [MULTILATERAL - ODA]

The incumbent will be responsible to the Senior Economic Planning Officer [Multilateral]. The duties of the officer include being the focal point for liaison within government central agencies, multilateral donor agencies and umbrella non-government organizations with regards to multilateral aid matters; ensuring that all multilateral project proposals are consistent with government policies through proper evaluation and analysis; assist to develop policies, systems and procedures through management and coordination of multilateral proposals to the Budget and Aid Coordinating Committee; ensure efficient coordination of all Official Development Assistance processes for timely release of funds and facilitate implementation of projects/programmes; acquire statistical information from line ministries and multilateral donor agencies on multilateral aid data information; incorporation and reviewing all multilateral aid funded projects and undertaking other duties as delegated by management.

Qualification: A good Degree in Economics/ Accounting/ Commerce or related field from a recognized institution.

Salary: SS03 $23,458 - $29,982
______________________________________________________________
Applications on completed GP 142 Form for the following posts should be addressed to:

The Permanent Secretary
Office of the Auditor General
P. O. Box 2214
Government Buildings
Suva
_______________________________________________________________

OFFICE OF THE AUDITOR GENERAL

779/2014
780/2014
781/2014 SENIOR AUDITOR (3 POSTS)

The incumbent will be responsible to the Audit Manager for the planning and audit of Government Ministries/Departments and statutory authorities; supervise the work of staff in a section; arrange for their training and any other duties as assigned by senior officers. Appointees should implement effectively new audit methodologies.

Qualification: An undergraduate degree in Accounting or related discipline from a recognised institution and a Provisional Member of the Fiji Institute of Accountants or equivalent professional body. Must have relevant auditing experience. Appointee must have the ability to manage staff and resources, have demonstrated intellectual capacity, drive determination and flair in existing grade or position.

Salary: AU02 $33,916 - $42,251

AUDITOR (2 POSTS)

782/2014
783/2014 

The incumbent will be responsible to the Senior Auditor for planning and conduct of audit of Government Ministries/Departments. The appointee will also be required to supervise the work of subordinate staff in section, assist in the conduct of special audit when required to evaluate and report on the effectiveness of internal control system in compliance with government policies, procedures and regulations.

Qualification: An undergraduate degree in Accounting or related discipline from a recognised institution and a provisional member of Fiji Institute of Accountants or equivalent body with relevant work experience. Appointee must have a demonstrated intellectual capacity, drive determination and fair in existing grade or position.

Salary: AU03 $26,301 - $33,684

ASSISTANT AUDITOR (2 POSTS)
784/2014
785/2014 

The incumbent will be responsible to an Auditor or Senior Auditor for planning and conduct of audit of Government Ministries/Departments and statutory authorities or organizations. The appointee will also be required to assist in the conduct of special audit, when required to evaluate and report on the effectiveness of internal control systems in compliance with government policies, procedures and regulations.

Qualification: An undergraduate Degree in Accounting or related discipline from a recognised institution with auditing experience. A Pass in Government Exams, H1, H2, and U would be an advantage.

Salary: AU04 $21,497 - $26,215
__________________________________________________________
Applications on completed GP 142 Form for the following posts should be addressed to:

The Permanent Secretary
Ministry of Health
P. O. Box 2223
Government Buildings
Suva
__________________________________________________________

MINISTRY OF HEALTH

786/2014 PRINCIPAL ADMINISTRATIVE OFFICER (HQ -HSS)

The incumbent will be responsible to the Deputy Secretary Hospital Services on relevant hospital issues pertaining to the three [3] base hospitals and the two [2] specialised hospitals. The incumbent attends to all administrative related issues [corresponces, etc] for the five [5] hospitals as directed by the Deputy Secretary Hospital Services. Perform secretariat to the following committees; Minister/PSH & Directors meeting, National Health Executive, National Clinical Advisory, Clinical Service Network and PEI working Group. Coordinate visiting medical teams; provide administrative support to the Permanent Secretary for Health and administrative support to the Minister for Health as and when required. Assist in facilitating proposals for Human Resource and equipment for donor agencies along with preparation of Cabinet & NHEC papaers as and when required. Conduct investigations as and when directed, coordinate and collate medical outreach visits from base hospitals to sub divisions and monitor and sign off weekly timesheets of project officers.

Qualifications: A relevant Post Graduate qualification with an Undergraduate Degree in Management & Public Administration, Business Administration or equivalent from a recognised institution with relevant work experience. Computing skill/literacy in computing applications and sound industry konwledge are preferred.

Salary: SS01 $39, 452 - $49, 820

787/2014 SENIOR ADMINISTRATIVE OFFICER (HQ)

The incumbent will be responsible to the Deputy Secretary, Hospital Services for the provision of secretariat services to the Pharmacy & Poisons Board, Private Hospital Board, Radiation Health Board and Optometrist Board. Duties include convening of quarterly meeting of the Pharmacy & Poisons Board in accordance with Pharmacy & Poisons Act cap 114, Private Hospital Board meeting in compliance with Private Hospital Act Cap 256A and Radiation Health Board and Optometrist Board and record meeting minutes as well as promulgate the decisions of the Boards. The incumbent facilitates the annual renewal of practicing license for Acupuncturist and Chiropractors; temporary registration of doctors on voluntary or short term visits and submit to the Secretary of the Fiji Medical Council for registration; registration of Pharmacists and issues Import License on certain chemical items as approved by the Chief Pharmacist. The incumbent must ensure that membership of Board of visitors for various hospitals and health centers are renewed and published in the Gazette. Ensure that request for cases of medical treatment abroad, which are high in demand, are dealt with promptly by means of obtaining quotes from overseas specialist’s institutions, and cases approved by Permanent Secretary for Health for evacuation. Ensure that requests for Medical Board on employees and issues on Workmen’s Compensation Act received from government Ministry/Department and Statutory Organization are dealt with promptly. Coordinate visiting medical teams and collate medical outreach visits from base hospitals to subdivisions.

Qualification: An Undergraduate Degree in Management & Public Administration, Business Administration or equivalent from a recognised institution with relevant work experience. Computing skill/Literacy in computing applications and sound industry knowledge are preferred.

Salary: SS02 $29, 530 - $37,564

________________________________________________________
Applications on completed GP 142 Form for the following posts should be addressed to:

The Permanent Secretary
Ministry of Fisheries and Forests
P. O. Box 2218
Government Buildings
Suva
___________________________________________________

MINISTRY OF FISHERIES AND FORESTS

788/2014 FORESTER [TECHNICAL SKILLS] RE- ADVERTISED

The position reports to Principal Forestry Officer through Senior Forestry Officer Training. The position is required to develop, conduct and co-ordinate training in the following subject areas: Logging Manager and Supervisor Training (Planning, coordination, evaluation and control of logging operations); Logging Machine Operator Training (Machines - Skidders, loaders, bulldozers, chainsaw operation etc); Plantation Supervisor Training; Planning, implementation coordination and evaluation of plantation operations. The position is required to arrange facilitators, guest lecturers and invited speakers from appropriate professional fields for the units and be able to deliver training sessions with them. The position will be required to work closely with other staff in carrying out other activities assigned by the Senior Forestry Officer when in-house training is carried out and also assist the Senior Forestry Officer, from time to time, in updating training methods and standards according to change in technology. The position is also required to plan fieldwork, in co-ordination with the Technical Skills Training staff, for respective fieldwork sessions. The position will be required to plan workshops, in co-ordination with the Senior Forestry Officer FTC for respective venues and to submit reports to the Senior Forestry Officer FTC on the training that has been carried out as well as updating course contents.

Qualification: A Diploma in Forestry with at least 3 years’ service as Forest Guard PR05 grade OR Certificate/Advanced Certificate in Forest Management from a recognized institution with at least 6 years’ service as Forest Guard PR05 grade OR a relevant Degree in Forestry from a recognized institution. Ability to supervise and control staff.

Salary: PR04 $19,069 - $24,330

_______________________________________________________________
Applications on completed GP 142 Form for the following posts should be addressed to:

The Permanent Secretary
Ministry of Local Government Urban Development, Housing and Environment
P. O. Box 2131
Government Buildings
Suva
__________________________________________________________

MINISTRY OF LOCAL GOVERNMENT URBAN DEVELOPMENT, HOUSING AND ENVIRONMENT

789/2014 SENIOR ACCOUNTS OFFICER

The position is responsible to the Director for Local Government in providing policy advice and support in all matters relating to the efficient and effective financial administration of Municipal Councils and National Fire Authority in compliance with the requirements to the Local Government Act Cap 125 and National Fire Service Act 1994. The primary role of the post is to provide appropriate, financial and advisory support services to the municipalities to enhance the development and growth of urban areas and promote the health, welfare and convenience of the inhabitants. This entails the monitoring, investigations of municipal councils’ operations to ensure compliance with the relevant statutory requirements relating to local government activities. The position assists in the design and delivery of Finance Management Training Programme for Municipal Councils. Provision of analytical financial reports for decision making.

Qualification: A relevant Post Graduate Certificate or an undergraduate Degree in Accounting/Finance/Commerce from an accredited University and a Provisional Member of the Fiji Institute of Accountants or an equivalent professional body. The Appointee should have a sound knowledge of accounting theory and application, have relevant work experience and should be highly analytical, have strong communication and written skills, a team player and able to meet strict deadlines. Must have experience in managing staff and resources.

Salary: AC02 $33,916 - $42,251

790/2014 TECHNICAL OFFICER

The incumbent will be responsible to the Principal Environment Officer. The Technical Officer is to provide the necessary technical support services to the Department and assist the Environment Officer and the Senior Environment Officer to execute functions of environmental legislations for all divisions. Provide administrative support to the divisional environment officers. Liaise with Senior Environment Officer to determine responsibilities. Ensure valid documents are submitted together with applications. Action all applications on the advice of immediate supervisor. Ensure all comments received relating to applications, enquiries and complaints are addressed and considered. Send out referrals to agencies. Make timely and well researched recommendations on development applications. Prepare applications for endorsement. Carry out site inspections and ensure the Department is up to date with information from relevant agencies. Offer advice to applicants, consultants, developers & the general public]

Qualifications: A Degree in Environmental Studies/Environmental Science or equivalent from a recognized institution.

Salary: ST04 $19,069 - $24,330

791/2014 TECHNICAL ASSISTANT

The incumbent will be responsible to the Principal Environment Officer. Provide the necessary technical support services to assist the Environment Officers and the Senior Environment Officer and the Principal Environment Officer in executing functions of the Environment Management Act [EMA], EPS Act and other relevant legislation for the protection of the environment. The position will assist in the decision making process of the National Environment Council, This is one of the three posts that would be required to assist in policy research work where necessary, implementation of activities under the Annual Corporate Plan, assist in activities of respective units they would be assigned to and participate in the identification of priority issues for the Department of Environment planning process. Carry out site inspections and ensure the Department is up to date with information from relevant agencies. From time to time will be required to offer some advice on development process applications to stakeholders

Qualifications: Must have a Diploma in Environment Management field and at least 3 years of experience in related field of work. Good knowledge on the policies affecting Fiji’s natural resources. Also to have knowledge and ability to manage and analyse information for the purpose of national reporting and plans and to have sound knowledge on information systems and management is desirable.

Salary: ST05 $12,659 - $19,005
...........................................................................................
WITHDRAWAL OF VACANCIES
………………………………………………………………...

FPSOC NO  VACANCY NO.  POST
MINISTRY OF EDUCATION, NATIONAL HERITAGE
CULTURE & ARTS
10/2012 1171/2012 HOD [1] INDUSTRIAL ARTS,
RABI SECONDARY SCHOOL – no suitable applicant
MINISTRY OF FISHERIES AND FORESTS
15/2014 765/2014 FORESTER [TECHNICAL SKILLS]– wrong MQR
15/2014 770/2014 CLERICAL OFFICER (HR) – wrong PD
…………………………………………………………………
For further enquiries of advertised vacancies please contact the respective Post Processing Managers of Ministries and Department.

However should you require additional information do not hesitate to email: This email address is being protected from spambots. You need JavaScript enabled to view it. or telephone Mrs. Uma Prasad on 3314588 ext 278 of the Public Service Commission.
......................................................................................................
Items for publication in the next issue of the Fiji Public Service Official Circular should reach the Commission as follows:

Circular dated : 15/09/2014
Before noon : 31/08/2014
Circular dated : 30/09/2014
Before noon : 15/09/2014
......................................................................................................

Vacancy